If you are interested in being a 2025 NASPSPA Conference Sponsor or Exhibitor please see the details in each letter below and click this link for pricing details.
- NASPSPSA University Sponsor Letter 2025
- NASPSPSA Business Exhibitor Letter 2025
- NASPSPSA University Exhibitor Letter 2025
If you have any questions, please contact Executive Director Penny McCullagh (naspspaed@gmail.com)
The abstract submission portal for the 2025 NASPSPA Conference opens December 15, 2024 and will remain open through Wednesday, January 15, 2025 (Midnight Pacific Time). Information about submitting a conference abstract is below. This information, along with step-by-step instructions can be downloaded in Word format here. When you are ready to submit your abstract, please click this link.
Conference Abstract Submission Information
- Membership: You must be a current NASPSPA member to submit your abstract. The abstract submission process requires you to login with your active membership credentials to start the process. NASPSPA memberships run on the calendar year and renewals that are made after October 1 are automatically credited for the subsequent calendar year. You can update your membership here. Be sure to update at least one day before submitting abstract.
- Authorship: An individual may be the first author on no more than two submitted abstracts (inclusive of verbal and poster presentations) each year. Additional information regarding Ethical Guidelines and the use of Non-Discriminatory Content is available in Section 2C “Guidelines for abstract submission and presentations” in the NASPSPA Policy Manual.
- Presentation types: Verbal and poster presentations and symposia will be accepted. Detailed information about presentation format will be forthcoming, but generally speaking, verbal presentations will be 12 minutes with 3 minutes for questions, and posters will be physical (paper, or similar) posters displayed on poster boards in a conference meeting room. Symposia are a collection of verbal presentations that are submitted together as a single submission. We welcome inter-disciplinary symposia across the three areas of NASPSPA (SEP, MLC, MD). You have the option of indicating your preference for a verbal or poster presentation when you submit your abstract. The same scientific and formatting content rules apply when preparing abstracts for verbal or poster presentations.
- Scientific content: Data-based, theoretical, or research review papers that have not been previously published in an archival scientific publication or presented elsewhere at a national or international conference are eligible for submission.
- Formatting content:
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- Length: All abstracts (regardless of whether you are submitting for a verbal or poster presentation) have a maximum length of 350 words. To check the number of words in your draft in Word, select your abstract text (do not include any title or author information), click on the “Review” tab in the header, then select “Word Count”. This will give you a pop-up window with the statistics of your highlighted text.
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- Body: The abstract body should not include section headings (i.e., Introduction, Methods, etc.), the title, or author information.
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- Title: Only the first letter, first letter after a colon or sentence-ending punctuation, and acronyms/names should be capitalized in the title.
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- Example: Click here for an example of an appropriately formatted abstract.
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- Where/how to submit: To submit your abstract, click on the link below.
- Troubleshooting: If you have issues submitting your abstract, please contact our webmaster (Joel Barnes) at j@barnzilla.ca.
We welcome symposia submissions for the NASPSPA conference. Symposia should be organized around a theme with a logical connection between speakers and/or a discussant to bring things together. Interdisciplinary symposia are especially encouraged as is representation from multiple universities/labs within a single symposium.
An ideal format is a short introduction, three speakers, and a discussant, but this is not mandatory. A symposium must be submitted as a single submission by the person organizing the symposium, by using the link below. The symposium organizer should collect all of the abstracts from the speakers who will comprise the symposium (including an abstract for the introduction) and submit them by the normal abstract submission deadline (January 15, 2025). If your symposium is not accepted, you will be given the opportunity to submit the symposium content as individual abstracts. Please contact Past President Anne Cox with any questions about symposia at naspspapp@gmail.com.
Registration rates will remain similar to last year. Students be sure to check out opportunities for assistance through the Ambassador program (see Student Column). Registration will open in December.
By April 1 | By May 1 | By May 15 | After May 15 | |
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Students | 250 | 300 | 350 | 450 |
Post Docs | 275 | 325 | 375 | 475 |
Professional | 450 | 500 | 550 | 650 |
Retirees | 325 | 375 | 425 | 525 |
Non-members | 600 | 650 | 700 | 750 |
- Our conference site this year is at Harrahs and Harveys in Stateline Nevada which is on the boarder between Nevada and California. The hotels are joined by an underground walkway. We are working on getting our link active and will open our rooms in early December (or before). An email announcement will go out to everyone to book their rooms!!! Please try to stay at the conference hotels since we guarantee them a certain block of rooms. We have really inexpensive rooms (less than $100) for Monday June 2 staying until Friday June 6. On the weekends the rates are much higher. We have sleeping rooms at both Harrahs and Harveys but Harrahs has two full bathrooms in each room so great for sharing!
- It is easiest to fly into Reno and then take a one hour shuttle to the site and costs about $60 roundtrip. Once you arrive at the hotel it is quite walkable to get to restaurants and other sites nearby. If you want to tour around Lake Tahoe you will need a car (https://southtahoeairporter.com/ ). I am working on getting discounted rates. You can also fly into Sacramento and rent a car for a 2-hour drive, Oakland for a 4-hr drive or San Francisco for a 4 ½-hr drive. If you can, take advantage of visiting some beautiful sites in the area.